Frequently Asked Questions

What is TourneyMeister

TourneyMeister is an online end-to-end tournament management system. As an organizer it enables you to create, manage and operate a tournament on a single unified user interface. Gone are the Google forms, spreadsheets and notepads. As a participant it allows you to join tournaments, view and receive updates as well as create and manage your own teams.

Is TourneyMeister free

Yes, TourneyMeister is free. If you or your team just participates in a tournament, then you do not need to subscribe to a plan. It is free for you. If you organize a tournament, a Free subscription plan is available by default. The Free subscription plan comes with limited features and functions but good enough to run a tournament.

What sports or tournaments can I use TourneyMeister for

Any sport tournaments where a pool of participants (players or teams) play against each other to determine a winner. The list is very long, but the common ones include:

  • Basketball
  • Volleyball
  • Baseball
  • Soccer
  • Tennis
  • Pickleball
  • Badminton
  • Jiujitsu
  • Judo
  • Wrestling
  • Boxing
  • Karate/Kickboxing
  • Chess
  • Billiards
  • ... and many more

Can I run a tournament with a Free plan

Yes, absolutely. The Free subscription plan allows you to run at most 3 tournaments at the same time.

Roles and functions

There are 2 roles in TourneyMeister. Player and Organizer.

When you sign up, you get assigned with the Player role automatically. This role allows you to register and participate in tournaments, as well as create and manage your teams.

The Organizer role is a step up. This role allows you to run and manage tournaments.

How to become a tournament organizer

Really easy. The first option is to make a request by clicking the "Request Organizer Role" button on the main menu. TourneyMeister reviews your request and notifies you with the result within the day.


The second option is to upgrade to either Pro or Elite subscription plan by clicking the Upgrade button on your profile page. TourneyMeister reviews your request and informs you the actions needed to complete your request.

Tournament status

The status of the tournament tells what actions are available for the Player/Participant or Organizer.

  • Pending - Not open for registration; Organizer is still editing the details of the tournament
  • Open - Players or teams can register; Organizer manages, reviews and approves the registration requests
  • Active - Registration is closed; Games or matches have started or soon to start; Players or teams can see the tournament bracket and results; Organizer creates and updates the tournament bracket, matches and results
  • Done - All the games or matches are completed; Players or teams can see the results
  • Closed - Tournament is closed and not accessible to public or players/teams. The tournament will be deleted soon

How many tournaments can I or my team register

Unlimited number of tournaments.

How many participants (players/teams) a tournament can accommodate

The Free subscription plan allows you to have at most 64 participants in a single tournament. You need to upgrade your subscription plan if you need a higher limit.

Can I send a message, announcements or updates to participants who registered to my tournaments

Yes you can send bulk messages to your participants. The message will be sent to their email address.

How will I know when someone made a request to register to my tournament

You will receive an email notification when someone made a request to register to your tournament.
And when you approve or reject a request, an email notification will be sent to the participant's email address.

Tournament formats

The following formats are supported at the moment.

  • Single Elimination
  • Round Robin
  • Custom

The Custom format allows you to create virtually any format that fits your tournament/event such as Double Elimination, Swiss System, etc.

Does a tournament have its own landing or public page

Yes. Each tournament has its own landing or public page. This is where participants register and find information about the tournament.

You can toggle the following to be visible on the page to registered participants and public.

  • List of registered players or teams
  • Tournament bracket and results

Can I charge participants and how

Yes you can. But that would be handled outside the system. You can use the tournament registration approval and messaging functions to coordinate payments from participants.

Here is a sample workflow:

  1. Organizer marks the Tournament open for registration.
  2. Participant registers to the tournament.
  3. Organizer receives the request for registration.
  4. Organizer emails the participant with the payment instructions (ex: Pay via Paypal).
  5. Participant completes the payment instructions.
  6. Organizer verifies the payment is posted.
  7. Organizer approves the request (an email is automatically sent to the participant when the request is approved or rejected).
You can also use the Registration Tokens for this purpose. This is available to users with the Pro and Elite subscription plans.

How to upgrade my subscription plan

Really easy. On the Subscription section of your Profile page, click the Upgrade button and fill in the form. A subscription upgrade request will be created. Please allow at least a day to process the request. TourneyMeister will send instructions and updates to your email address.

Tournament Groups

In most sport tournaments, the competitition among participants is grouped according to categories, divisions or levels. Tournament group allows you to create several tournaments under the same event managed by a single organizer. Participants see the tournament as a collection of several tournaments under the same organizer.

For example, a typical Tennis tournament will have at least 4 tournament categories like below:

2026 LA Tennis Open Tournament

  1. 2026 LA Tennis Open Tournament Mens Division
  2. 2026 LA Tennis Open Tournament Womens Division
  3. 2026 LA Tennis Open Tournament Double Mens Division
  4. 2026 LA Tennis Open Tournament Double Womens Division